Meet with an Advisor

Drop-in Advising

Biology Drop-in Advising Labs

Drop-in Advising Labs occur weekly in BI 315 during Fall, Winter and Spring quarters with the exception of academic intersession/breaks and holidays. The current schedule for Drop-in Advising is below:

Monday 2:00-3:30PM

Wednesday 9:00-10:30AM

Thursday 10:00-11:30AM

Advising Appointments

Finding your Faculty Advisor

Students are assigned to a faculty advisor within the department based on their intended biology emphasis or interest and are notified by email. If you are unsure who your advisor is, you can find out via your “Student Record” on Web4U or on your “Student View Summary” at the top of your Degree Works Worksheet. You may also contact the Biology Department Office and our front desk staff may be able to locate this information for you.

Scheduling an Advising Appointment

Faculty advising appointments are scheduled directly with the faculty advisor and not through the department’s main office. The most effective way to reach your faculty advisor is to request an appointment via email or use the Advisor Contact Form. Contact information for all departmental personnel is available on our Department Directory. In your email, make sure to provide the days and times you are available as well as your W# so that your advisor may review your academic history prior to your meeting.  Some faculty host scheduled drop-in advising sessions and/or may offer advising during their office hours. It is important to be aware that faculty try to be as accessible to their advisees as possible, but that some appointments may need to be scheduled up to a week or two in advance.

Arriving Prepared

Faculty advisors and department advisors utilize Degree Works to assist students in academic course planning and to track a student’s progress towards degree completion. It is helpful to review your Degree Works worksheet prior to your advising appointment to have an understanding of the requirements remaining for your chosen major.

Advisor Contact Form

Use the advisor contact form in lieu of an email to request an advising appointment with your assigned faculty advisor. This form includes prompts to help the advisor learn more about the type of advising you expect prior to your meeting.

Apply for Graduation

How to Apply for Graduation

It is recommend that students begin the process of applying for graduation a minimum of two quarters before their anticipated graduation date. This will allow the student to successfully meet the priority application deadline and will also allow enough time to make any necessary modifications due to unforeseen circumstances, overlooked requirements and/or scheduling conflicts.

Review Degree Application Requirements             

Visit the Registrar’s web page and review the degree application requirements, application deadlines, and to access the degree application form. The Biology Department utilizes the Degree Works Look Ahead report in lieu of the “Major Evaluation for Graduation” forms included within the application form for your degree. You submit the Degree Works Look Ahead report as a substitute for the generic major evaluation.

Review Degree Works Worksheet

Identify any remaining degree requirements for your major by reviewing your Degree Works Worksheet. In consultation with your faculty advisor, create a course plan to satisfy remaining course requirements for your chosen biology emphasis. Use the “Look Ahead” feature in Degree Works to verify how the courses you selected will apply to your major requirements. The “What If” tool in Degree Works may also be helpful if you are considering changing your Biology emphasis before graduation.

Complete Look Ahead Report

Finalize your Look Ahead report by adding the remainder of your planned courses (omitting ones that you are currently registered for or have completed) and submit it to your faculty advisor for approval. They will indicate their approval on the signature line just below the major block on the Look Ahead report. If you are requesting a course substitution or waiver for coursework listed on your Degree Works Worksheet, you must get Department Chair approval. Please refer to the Course Substitution of Waiver section below.

Submit Approved Look Ahead with Degree Application

Submit your signed Look Ahead report to the Registrar’s Office along with your completed Degree Application Form.

Degree Works

Degree Works is an academic planning and degree evaluation tool that reflects your academic progress towards the completion of your program of study at Western. Degree Works is designed to help you track degree progress and know which courses to take to plan your path to graduation. Instructions for students about how to access Degree Works and use the Look Ahead feature.

Course Substitution/Exception or Waiver

Any exceptions, substitutions or waivers of major requirements must be approved by your faculty advisor and the Biology Department Chair via the Degree Works Exception Approval web form.  When approved, the exception will be entered as a note in Degree Works and will be visible on your worksheet and Look Ahead report.